February 13th, 2017 Minutes

 

 

MINUTES

BOARD OF EDUCATION

February 13, 2017

 

The School Board of Beresford School District 61-2, Union County, Beresford, SD held their regular meeting at 5:30 p.m. at the South Campus library.  Those Board members present were: President Deb Bergland, Clifton Carnes, Dan Erickson, Russell Johnson and Chris Savey. Absent: none. Also present were Superintendent Brian Field, Principal Dustin Degen, Asst. Principal/AD Geoff Gross, Principal Kevin Nelson, Alisa Knudson, Ashley Halvorson, Dawn Coggins, Brian Olinger, Dana LaFleur, Mikenery Crocker and Nick Barbour.

 

The following students were recognized for their accomplishments: 1) FFA District III – Keaton Peterson (1st place in Star Ag Placement – qualified for State), Matt Bogue (2nd place in Star Ag Entrepreneurship – qualified for State), Kaysee Christensen (4th place in Star Greenhand). 2) Middle School FFA District III – Tate Johnson (1st place in 7th grade creed) and Laura Bogue (1st place in 8th grade creed). 3) Beresford-Alcester/Hudson Wrestling Team won Dak XII Conference Tournament.

 

Business Manager Jared Olson entered the meeting.

 

School Board members Deb Bergland (12 years), Clifton Carnes (8 years), Chris Savey (4 years), Dan Erickson (4 years) and Russell Johnson (3 years) were thanked for their service in honor of SD School Board Recognition Week.

 

The Superintendent’s report was given by Brian Field including: 1) Upcoming AdvancED accreditation review. 2) Upcoming SD DOE Accreditation Review. 3) Upcoming SD DOE Child and Adult Nutrition Services Review. 4) Watchdog Hall of Fame Update.

 

A motion (M82-17) was made by Clifton Carnes, and seconded by Chris Savey to adopt the agenda with the addition of #29 A) Approve transfer from capital outlay fund to project fund. B) Appoint board member to local equalization board that will meet on Monday, March 20 at 7:30 pm in the public library. C) Approve termination of District’s e-rate consulting agreement with Dakota Academic Consulting, effective for the 2017-18 school year. D) Amend 2016-17 budget based on an out-of-district placement. All present voted yes.

 

A motion (M83-17) was made by Russell Johnson, and seconded by Chris Savey to approve the Minutes as published for the January 9, 2017 regular meeting. All present voted yes.

 

A motion (M84-17) was made by Chris Savey, and seconded by Clifton Carnes to approve the financial reports. 

 

General Fund beginning balance $1,166,476.77.  Receipts: Local $19,170.35, County $4,497.29, State $197,147.00 Federal $0.00, Reimbursable Expenses $0.00. Disbursements of $389,497.88 and an ending balance of $997,793.53. Capital Outlay Fund beginning balance $352,953.51 Receipts: Local $5,716.23, Federal $0.00, Disbursements of $43,659.69 and an ending balance of $315,010.05.  Special Education Fund beginning balance $68,435.36 Receipts: Local $2,522.15, State $9,724.00, Federal $0.00 Reimbursable Expenses $0.00. Disbursements of $66,790.50 and an ending balance of $13,891.01 Pension Fund beginning balance $123,609.79.  Receipts: Local $597.40. Disbursements of $0.00 and an ending balance of $124,207.19. Capital Projects beginning balance ($331,102.60). Receipts: Local $0.00, Disbursements of $975.00 for an ending balance of ($332,077.60) Food Service Fund beginning balance $142,582.42.  Receipts: Local $21,334.73, State $0.00, Federal $7,707.33, Reimbursable Expenses $0.00, Disbursements of $21,533.96 and an ending balance of $150,090.52. DRED Fund beginning balance $(3,019.22).  Receipts: Local $0.00.  Disbursements of $0.00 and an ending balance of ($3,019.22) iPad Fund beginning balance $5,257.79.  Receipts: Local $3.37.  Disbursements of $131.94 and an ending balance of $5,129.22. All present voted yes.

 

A motion (M85-17) was made by Russell Johnson, and seconded by Dan Erickson to approve the following claims for February: AFLAC, INSURANCE 2,144.39; DELTA DENTAL, INSURANCE 5,188.82; THE HARTFORD, INSURANCE 137.94; VOYA, INSURANCE 697.65; VSP, INSURANCE 979.77; WELLMARK BCBS, INSURANCE 44,561.31; AUTOMATIC BUILDING CONTROLS INC, CUSTODIAL SUPPLIES 418.03; BERESFORD COMMUNITY EDUCATION, UTILITIES 637.93; BRIDGES AT BERESFORD, MEETING EXPENSES 217.41; CBM MANAGED SERVICES, FOOD SERVICE SUPPLIES 23,361.14; CITY OF BERESFORD, UTILITIES 14,996.70; CORNHUSKER INTERNATIONAL TRUCKS INC, TRANSPORTATION REPAIRS 703.38; DAKOTA DATA SHRED, SHREDDING SERVICES 30.00; DAKOTA PUMP INC, CUSTODIAL REPAIRS 571.43; EBERT, SCOTT, MEMBERSHIP DUES 40.00; FIESTA FOODS, SUPPLIES 199.11; G&R CONTROLS INC, PREVENTATIVE MAINTENANCE 18,394.93; GRAVES IT SOLUTIONS, TECHNOLOGY EQUPMENT 199.00; HILLYARD/SIOUX FALLS, CUSTODIAL SUPPLIES 3,693.41; HOBBY LOBBY, ART SUPPLIES 415.79; IMPREST FUND, VARIOUS ACTIVITIES 6,679.63; INTENSE GRAPHICS, ELEMENTARY SUPPLIES 905.00; J.W. PEPPER & SON INC, VOCAL MUSIC 162.49; JERRY'S CHEVROLET OF BERESFORD, TRANSPORTATION REPAIRS 163.11; JOHNSON, RUSSELL, SNOW REMOVAL SERVICES 750.00; KRIBELL, LEWIS, BUS DRIVER PHYSICAL 95.00; MATHESON TRI-GAS INC, VO-AG SUPPLIES 84.15; MAXIMUM PROMOTIONS, CUSTODIAL SUPPLIES 277.00; MIDAMERICAN ENERGY COMPANY, NATURAL GAS 5,586.41; MIDWEST ALARM, ALARM MONITORING SERVICES 718.56; MULLER AUTO PARTS & SERVICE, TRANSPORTATION SUPPLIES 620.43; OFFICE SYSTEMS COMPANY, COPIER MAINTENANCE 2,351.06; OLSON'S ACE HARDWARE, CUSTODIAL REPAIRS 761.17; OLSON, JARED, TRAVEL EXPENSES 130.36; PARKSTON SCHOOL DISTRICT, TUITION SERVICES 2,063.40; PEARSON EDUCATION, HS LANGUAGE ARTS SUPPLIES 30.00; PITNEY BOWES, POSTAGE METER LEASE 147.84; PLANKINTON SCHOOL DISTRICT, WRESTLING ENTRY FEE 228.18; POPPLERS MUSIC INC, VOCAL MUSIC SUPPLIES 421.08; RODEWAY INN, WRESTLING LODGING 489.93; SANFORD HEALTH, BUS DRIVER PHYSICAL 100.00; SCHOOL NURSE SUPPLY, HEALTH SERVICES SUPPLIES 692.50; SDAESP, CONFERENCE REGISTRATION 100.00; SDIAAA, AD CONFERENCE REGISTRATION 190.00; SESDAC INC, JANUARY TRANSITION SERVICES 1,617.00; SIOUX FALLS SCHOOL DISTRICT, DECEMBER TUITION SERVICES 499.68; SOUTHEAST AREA COOPERATIVE, SERVICES 7,400.50; STAPLES CREDIT PLAN, OFFICE SUPPLIES 233.35; STAR PUBLISHING, LEGALS 168.09; STIMES, AMY, MILEAGE 82.32; TAYLOR MUSIC, BAND SUPPLIES 44.99; TECHNOLOGY & INNOVATION IN EDUCATION, DISTANCE LEARNING FEES 1,975.00; U.S. BANK EQUIPMENT FINANCE, COPIER LEASE 1,763.55; U.S. BANK, SUPPLIES 2,824.17; WEST SIOUX CERAMICS, ART SUPPLIES 29.02.

January Imprest: Dennis Becker, GBB Official 64.82; Dave Cornemann, Wrestling Official 221.20; Division of Criminal Investigation, Background Check 43.25; Sage Kipfer, Fingerprint Fee 15.00; Todd Kost, GBB Official 100.00; McCook Central School District, Wrestling Entry Fee 100.00; Paul Ortman, GBB Official 129.82; Bud Postma, Wrestling Official 244.30; Brett Sanow, GBB Official 85.40; Synchrony Bank/Amazon, Professional Development Books 238.03; Aaron VanDeBerg, GBB Official 100.00; Elliott Zadow, Fingerprint Fee 15.00; Alcester/Hudson School, JH BBB Entry Fee 50.00; Brandon Valley School District, Wrestling Entry Fee 50.00; Chris Doty, GBB Official 225.32; Dan Forsstrom        , BBB Official 100.00; Everett Gebhart, BBB/GBB Official 129.82; James Goblirsch, BBB Official 125.40; Geoff Gross, AD Supplies 11.00; Ryan Jorgensen, BBB Official 45.20; Scott Klungseth, BBB Official 20.00; Keith Kropuenske, BBB Official 50.00; Aaron Kvistero, GBB/BBB Official 100.00; Aaron Kvistero, BBB Official 100.00; Scott Manley, BBB Official 70.36; Region I Music Contest, Vocal Contest Entry Fees 116.00; Brett Sanow, BBB/GBB Official 100.40; Kurt Skogstad, BBB/GBB Official 100.00; Anthony Waterman, BBB Official 123.94; West Sioux Community School, Wrestling Entry Fee 75.00; Mark Zalme, BBB/GBB Official 80.24; Brock Zeller, BBB Official 25.00; Brad Coleman, BBB Official 129.82; Andrew Dittmer, BBB Official 100.00; John Feerick, BBB Official 100.00; James Goblirsch, BBB Official 50.20; James Goblirsch, GBB Official 50.20; John Kirchner, GBB Official 100.00; Scott Klungseth, BBB Official 25.00; Scott Klungseth, GBB Official 25.00; Bailey Lagge, BBB Official 75.20; Ted Lyle, Coaches' Ed Requirements 35.00; Philip School District, Wrestling Entry Fee 100.00; Brock Rops, GBB Official 121.00; Mac Rops, GBB Official 100.00; SDSU Music Department, Conference Registration 45.00; US Bank Voyager Fleet, Fleet Card Purchases 514.72; Vermillion School District, Region One Act Play Fees 164.83; Beresford Schools T&A, State Wrestling Tickets 320.00; Brandon Valley School District, HS Quiz Bowl Registration 30.00; Blaine Corlett, GBB Official 73.52; Oliver Doeden, BBB Official 15.00; James Goblirsch, GBB Official 75.20; John Kirchner, BBB/GBB Official 100.00; Scott Klungseth, BBB Official 65.00; Keith Kropuenske, GBB Official 50.00; Keith Kropuenske, BBB Official 100.00; Bailey Lagge, BBB Official 75.20; Robert Miedema, BBB Official 56.12; Brian Rook, BBB/GBB Official 100.00; Brock Rops, BBB/GBB Official 121.00; Synchrony Bank/Amazon, Supplies 143.12; Brock Zeller, GBB Official 75.20; Verizon Wireless, Cell Phone - Nov Error 489.80

 

January Payroll: General Fund $329,088.52; Special Education $56,882.73; Pension $0.00; Food Service $459.20; Driver Education $0.00. All present voted yes.

 

A motion (M86-17) was made by Chris Savey, and seconded by Clifton Carnes to accept the following staff resignations. All present voted yes.

            Jim Sorensen – Boys golf coach

            Nick Halvorson – Boys golf coach

            Jon Sorensen – Boys golf coach

The Board thanked Jim for his 42 years of service as a golf coach and Nick and Jon for their years of service.

 

A motion (M87-17) was made by Chris Savey, and seconded by Dan Erickson to approve open enrollment applications #O17-16 and #O17-17. All present voted yes.

 

No action was taken on agenda item #11.

 

A motion (M88-17) was made by Chris Savey, and seconded by Clifton Carnes to offer the following verbal administrative contracts. All present voted yes.

            Mr. Kevin Nelson, K-5 Elementary School Principal

            Mr. Dustin Degen, 6-12 MS/HS School Principal

            Mr. Geoffrey Gross, 6-12 Assistant MS/HS Principal/Activities Director

            Mr. Jared Olson, Business Manager

            Mr. Brian Field, Superintendent

 

A motion (M89-17) was made by Russell Johnson, and seconded by Dan Erickson to amend the 2016-17 school calendar. All present voted yes. The amended school calendar is posted on the District website.

 

A motion (M90-17) was made by Dan Erickson, and seconded by Chris Savey to adopt the 2017-18 school calendar. All present voted yes. The adopted 2017-18 school calendar is posted on the District website.

 

A motion (M91-17) was made by Clifton Carnes, and seconded by Dan Erickson to approve the spring, 2017 BEA/Board negotiations ground rules. All present voted yes.

 

Discussion was held on agenda item #16 Approve memorandum of understanding between the Beresford School District and Legends of Gold Olympic Development Academy. No board action was taken.

 

Based on SDCL, an opportunity for Board and Admin Team to disclose any new conflicts of interest was provided. No conflicts were presented for review.

 

Mr. Field updated the Board on the 2017 SD Legislative Session and possible educational-related legislation and the potential impact on the Beresford School District.

 

Discussion was held on the District’s 10-year Capital Outlay plan.

 

6:30 pm – Community Input Time

  • Brian Olinger from Combined Building Specialties addressed the Board regarding their company and the bleacher bid they submitted.

  • Dana LaFleur addressed the Board regarding an Eagle Scout project he had completed when in high school and how the Beresford School could possibly utilize a local scout for a future capital outlay project.

     

    Mr. Field reviewed the base bids and alternates for the new South Campus gym bleachers. Discussion was held regarding those base bids and alternates.

     

    A motion (M92-17) was made by Chris Savey, and seconded by Clifton Carnes to accept the base bid from Seating & Athletic Facility Enterprises, LLC in the amount of $113,581 and alternate #2 (Universal 12” CSM seat module) in the amount of $3,750. All present voted yes.

     

    Discussion was held regarding the meeting with officials from Architecture Incorporated and the District’s Performing Arts Center Planning Committee regarding the Preliminary Design Study for a future Performing Arts Center; new Student Commons, Lobby, Entrance and Restrooms; and Re-model of the Multi-purpose room at the South Campus.

     

    Mr. Field reviewed a potential timeline for the Preliminary Design Study for a future Performing Arts Center, new Student Commons/Lobby, and Remodel of the Multi-purpose Room.

     

    Discussion was held regarding the feasibility of a future performing arts center/student commons/lobby/Re-model of Multi-purpose room and funding a project of this magnitude through the issuance of Capital Outlay certificates, a Bond Election and a Community Capital campaign.

     

    Mr. Nelson and Mr. Degen provided an update on our District’s Customized Learning grant and the direction their schools, staff and students are heading.

     

    Mr. Olson provided an update on National School Lunch Federal Regulation 7 CFR 210.19 and the impact on the District food service program.

     

    Mr. Field and Mr. Gross provided an update on the Beresford/Alcester-Hudson wrestling cooperative’s classification appeal to maintain class B status and the possible application of the 10% rule being applied to the sport of wrestling for the next alignment cycle and beyond.

     

    The following policies received a first reading.

                BDDH – Public Participation at Board Meetings.

                BDDH-E-(1) – School Board Meeting Speaker Sign-in Sheet.

                DIAB – E-rate Records Retention.

     

    A motion (M93-17) was made by Dan Erickson, and seconded by Clifton Carnes to approve transfer of $332,077.60 from the capital outlay fund to the project fund as budgeted for the 2016-17 school year. All present voted yes.

     

    Dan Erickson was appointed to serve on the local equalization board that will meet on Monday, March 20 at 7:30 pm in the public library.

     

    A motion (M94-17) was made by Dan Erickson, and seconded by Russell Johnson to approve budget amendment R5-17 to reflect an out-of-district placement. All present voted yes.

     

    The following Committee Reports were given:

    Budget/Negotiations – Update on funding as the Governor’s proposed 1% increase probably isn’t likely. Negotiation ground rules previously approved.

    Policy – Covered under agenda item #28.

    Technology – No report.

    WEF – A donor appreciation event will be held at the Bridges on February 17 at 6:00 pm.

    Southeast Area Coop – Next meeting is scheduled for Tuesday, February 21 at 5:30 pm.

    ASBSD – Tuesday, February 21 is the ASBSD Legislative Day in Pierre. February 20-24 SD School Board Recognition Week.

     

    Administrators Gross, Degen and Nelson presented their reports.

     

A motion (M95-17) was made by Russell Johnson, and seconded by Dan Erickson to have the board enter into executive session at 8:08 pm pursuant to SDCL 1-25-2 (1 & 2). All present voted yes.

 

Executive session was declared over at 8:40 pm.

 

There being no further business a motion (M96-17) was made by Dan Erickson, and seconded by Russell Johnson to adjourn the meeting at 8:40 p.m. All present voted yes.

 

Approved this ___ day of March, 2017:

 

 

_____________________________

Jared Olson, Business Manager

 

 

_____________________________

Deb Bergland, Board President

 

Published once at the total approximate cost of _______.

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